ORA Forms

This section provides centralized access to commonly used research administration forms that support proposal development, award setup, and post‑award management. These forms are designed to standardize processes, improve efficiency, and ensure compliance with University and sponsor requirements. Please review each form’s instructions carefully before submitting, and contact the appropriate research administration office if you have questions.

If the form does not open properly through your browser, please download the form onto your desktop. You will then be able to open the form via the correct format (not through the browser).

Pre-Award Forms

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  • Cost Sharing-Matching Funds Statement Form

    This form is to be used when requesting a separate sponsored account to record and document cost sharing/matching funds. Updated
    06-25-20

  • F&A Waiver/Cost Share

    Complete this form and include it in your funding proposal when initiating an Ancillary Review in IBISResearch to request a waiver or reduction of (F&A) Costs or if the project involves cost sharing.  Updated
    06-25-20

  • VA Memorandum of Understanding (MOU)

    The VA Appointment MOU outllines the total professional responsibilities mutually arranged by the University of Miami (UM) and the V.A. Medical Center of Miami, Florida (VA) for the investigator. It includes the combination of teaching, research, consulting, administration and clinical activities at both the UM and the VA totalling 100% of the professional responsibilities. 

  • NIH eRA Commons Account Request

  • NSF FastLane Access Request

    NSF has a new account management functionality. To request a new National Science Foundation (NSF) account,  Principal Investigators need to request access through Research.gov. Users with existing NSF accounts can access the NSF ID Lookup page for their NSF ID. Forgotten passwords for established NSF accounts may be retrieved here.  Updated
    07-01-18

  • Subrecipient Commitment Form

    The Subrecipient Commitment Form must be submitted with grant applications that include subawardees/subcontractors to the Office of Research Administration (ORA). ORA will not issue subawards/subcontracts without the completed Subrecipient Commitment Form. Updated
    9-20-24 

Post-Award Forms

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  • 90 Day Justification Form

    A Cost transfer being requested more than 90 calendar days, after the date of transaction on a financial statement, must include this form with a complete explanation detailing the necessity of the cost transfer.  Updated
    12-19-22

  • Advance Account

    In the absence of an award letter, an account may be opened or extended under guarantee. Updated
    10-10-24

  • Closeout Form

    Please fill out  the Close Out Form when your acccount has ended. Updated
    05/08/23

  • Costing Allocation Template 2025

    The 2025 Costing Allocation Template was created to assist you with calculating salary caps for grants. For instructions on using the template, click here. Updated
    5-20-24

  • Costing Allocation Template 2026

    The 2026 Costing Allocation Template was created to assist you with calculating salary caps for grants. For instructions on using the template, click here. Updated
    7-16-25

  • General Purpose Request Form

    Please use this form to justify the general purpose costs that were not anticipated on a proposal. General purpose costs are not allowable except for special circumstances. Updated
    08-01-21

  • Internal Prior Approval Request (IPAR)

    This form is to be completed with attached supporting documentation as needed, when requesting Pre-Award Cost, No Cost Extension or Rebudgeting funds on a sponsored program account. Updated
    11-01-2023

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