Grants Ancillary Review Matrix - IBISResearch

Ancillary Review Type Initiator Approver Response Required? Required Documents / Information Person or Organization Selection
Conflict of Interest (COI) ORA IRBAC007 - Conflict of Interest Committee (COIC)  Y COI forms for disclosures, OCOI, non-UM team members, etc. Organization COI forms for disclosures, OCOI, non-UM team members, etc.
Cost Share Department VPR/EDR Y

Read and follow the Cost Sharing Policy.

  • Completed Cost Share Budget
  • Justification letter forthe Cost Share
  • REQUIRED: Cost Share Form
    (must be included on attachments)
*Note: When requesting cost share voluntary or mandatory please include sponsor details in addition to the waiver and NEW required cost share form in the attachments
Organization
Organization
Medical: MSOM Dean’s Office (CC02112)
Gables or Rosenstiel: UMCorp - Office of Research sdinistration - Executive
Department Chair / Center Director (as PI) Department Dean / Dean Designee Y

Include a justification comment for approval in the ancillary review.

* Note: If an approver noted here is the PI, the Proposal requires approval from a higher level
Organization
Person                                                                                      
Organziation
 
Medical: MSOM Dean’s Office (CC02112)
 A&S: Leonidas Bachas  Engineering: Fabrice Manns     
Rosenstiel: RSMAES - Deans Office
Export Controls Department / ORA William Collins Y

Read and follow the Export Control Policy.

  • Letter disclosing export control concerns
    • Attach to Ancillary Review
 Person William (Bill) Collins
Indirect Cost Waiver Department VPR/EDR Y

Read and follow the F&A Waiver Policy.
Organization
Organization
 
Medical: MSOM Dean’s Office (CC02112)
Gables or Rosenstiel: UMCorp - Office of Research sdinistration - Executive
Late Proposal Submission Department VPR/EDR Y Required documents/Information:
  • Read and follow the Proposal Exception Process
  • Include a justification and supporting documentation
  • Request must be submitted in advance of the ORA deadline
 Organization Medical, Gables, and Rosenstiel: UMCorp – Office of Research Administration – Executive
Nepotism / Familial Relationship Department VPR/EDR Y

Read and follow the Nepotism in Research Policy.

  • Nepotism Memo
  • Attach to Ancillary Review
 Organization Medical, Gables, and Rosenstiel: UMCorp – Office of Research Administration – Executive
PI Eligibility Department VPR/EDR Y

Read and follow the PI Eligibility Policy.

For case-by-case exceptions:

  • Commitment / Letter of Support
  • Attach to Ancillary Review
 Organization Medical, Gables, and Rosenstiel: UMCorp – Office of Research Administration – Executive
Research Security Program (RSP) Department RSIE0001 - Research Security Ancillary Group Y

Forms asking about:

  • Maligned Foreign Talent Recruitment Programs (M/FTRPs) 
  • Research Security Training 
  • Etc. 

Organization

 RSIE0001 - Research Security Ancillary Group
Resources Department Chair, Dean or Owner of Resource Y
  • Letter requesting resources needed for the project
  • Attach to Ancillary Review
 Person Select appropriate Chair / Center Director / Dean from the person picklist

(2 Ancillary reviews: SBIR/STTR & DSAM)

SBIR/STTR

Disclosures & Scholarly Activities Management (DSAM) - CO

Department
  • UMCorp - Intellectual Property Strategy and Licensing
  • IRBAC007 - Conflict of Interest Committee (COIC)
 Y
  • Intellectual Property (IP) letter (there's an OTT-approved template) 
  • Scope of Work (SOW)
  • Budget 
  • Budget Justification 
  • Screenshot of response for questions 2 and 3 under IBIS Proposal Information 
 Organization
  • UMCorp - Intellectual Property Strategy and Licensing (CC00244)
  • IRBAC007 - Conflict of Interest Committee (COIC)
Y Organization
Terms & Conditions ORA ORA Contract Team Y ORA activity N/A Internal ORA
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