ClinCard

ClinCard is a reloadable debit card that is available for use as a method to reimburse research participants. Its an alernative to other approved methods, which are described in the Unversity's Petty Cash Policy.

The ClinCard program is available to all qualifying University of Miami research studies, where participants need to be consented. Only participants 18 years and older can be directly registered into the program and issued a ClinCard; anyone under 18 years old can participate only if their parent/legal guardian consent and become the registered participant in the program.

Key Features

  • Participant reimbursements
  • Drive/Mileage, as set by the study; options are IRS standard, custom or flat rate
  • Other reimbursement items: parking, transportation, meals, and travel. These items require a receipt, and there’s a threshold on each item before external (ORA) approval.

Learn More

Visit the dedicated ClinCard page for access and addtional resources:

ClinCard Site

What is ClincLard?

ClinCard Overview

  • Reloadable debit card for reimbursing research participants
  • Alternative to other approved methods under the Petty Cash Policy

Eligibility

  • Available to qualifying UM research studies with consented participants
  • Participants 18+ may be directly registered
  • Participants under 18 require a parent/legal guardian to be registered

Allowable Payments (IRB‑approved & in ICF)

  • Participant reimbursements
  • Mileage (IRS standard, custom, or flat rate)
  • Other expenses (e.g., parking, meals, travel; receipts and thresholds apply)

Administration

  • Real‑time online tool for loading, tracking, and reporting
  • Cards can be reused across studies, reloaded, and replaced if lost
  • Fully managed and billed by the Office of Research Administration (ORA)

Resources

Support

Our Research Support Helpdesk is here to help: 

Monday - Friday
8:00 AM - 5:00 PM
305-243-2314		 Submit Request

Top